Make your next party a success with these must know party planning tips! Scroll down for beautiful picture inspiration, helpful reminders , and a secret tip at the end!
If you are like me, then you love a good party! Whether I am attending one, or throwing one, I love a reason to get together with my crew and celebrate!
If you are a seasoned partier, then what’s listed below can just be helpful reminders (although I may surprise you with a few fresh ideas). But, if you are new to this, I hope that what’s below will give you the courage to jump in and plan your own soiree!
Simple Party Planning Tips and Inspiration
Planning a party does not need to be overwhelming, and it can be done very simply. Start small and work your way to something larger – like your parents 50th anniversary! Below I have listed a few tips on planning, and what you need to remember Before & After the party!
Start with inspiration. Here are a few small ideas to get you started. Consider Hosting A …..
Playdate – Invite a few friends over with their little ones. Spread some blankets out on the floor. Throw a few pillows around. Layout a few toy bins. Turn on some fun background music. And serve a few simple snacks with lemonade. The parents can chat while the little ones crawl around and play – contained fun – yay!
Coffee Date – Invite a few of your besties over for coffee and/or tea. Add a few muffins or cupcakes displayed on a cute plate. Place a few flowers in a pretty vase in the center. Throw in a few cute napkins, and the scene is set – enjoy!
Cocktails and App’s – To throw a more adult friendly party, invite over a few friends and offer a fun cocktail selection that you make up ahead of time and serve in mason jars – how cute?! Shake, add a cute Straw and Sip away! Maybe just focus on 2 recipes to start. Or offer a juice bar and a bottle of gin or vodka. Then let your guests have fun creating their own concoctions. Add some background music, set out a few appetizers/finger foods (Costco is awesome), and have fun! Just don’t forget the ice – or if you want to make things easier then look into a cocktail in a can.
Party Invitation Details
Yes, you can buy pre-made, fill-in the lines, party invitations. However, they do not always include all of the information that your guests might need. So whether you decide to use pre-made invitations, you create your own, or you use a website (or even email) to send out your details; when sending out your invites don’t forget to include:
Date & Time – Consider listing an end time if there is a time limit. Maybe you rented a party room for just two or three hours – let your guests know. That way if someone can’t make it until late, they won’t show up as the party is shutting down – that would be a bummer!
Location – Even if the party is at your house, include that detail along with your address so you don’t leave guests wondering! And, if they are traveling from an unfamiliar location, GPS will help them find you!
RSVP – Don’t forget to list the name, contact info, and date you need to know by. People tend to respond better to deadlines – so give them a date! Otherwise, you might never hear back.
Theme/Dress Code – Depending where your party is, or who it is for, certain dress requirements or suggestions might be best. Maybe grandma wants everyone in her favorite color yellow. Or maybe you plan to snap a group picture, so color coordination would be perfect! Or if you are hosting a themed party, encourage guests to dress the part. Now they are providing extra decor at no added cost to you – win! For instance, if you’re throwing a medieval-themed gathering, inviting guests to wear medieval costumes adds to the ambiance and creates a visually captivating atmosphere, turning your event into a memorable journey through time.
Instructions – Sometimes this might not be applicable. But if gifts will be involved add a registry, or “in lieu of gifts bring flowers” kind of a thing.
Catchy Name – This is not needed, and perhaps better for more experienced planners. But if you are feeling inspired, check out Pinterest for some great ideas – like an I DO BBQ, a Flirty Thirty birthday, or a Saturday Soiree.
If you do decide to go for pre-made invites, check out this party supplies store for a wide variety of themed invitation cards.
Party Planning Checklist Printable
Planning Details for Before the Party
Before the party begins, make sure that you are prepared and that everything is prepped and ready to go. This way when your first guest arrives, you can greet them and begin enjoying the event with them.
Plan Ahead! – Try to organize all of the food, drinks, and decorations ahead of time. This way when the big day arrives, you can sit back and enjoy the fun!
Food – If you plan your event over meal time, then you need to feed your attendees. Otherwise, they will leave in search of food elsewhere – and that would be a party disaster! Thankfully there are many cold options that won’t require you to be stuck in the kitchen.
Snacks – If you plan your party in between meals (like from 2-4 pm) it still is polite to offer a few finger foods. A plate of cheese & crackers, and/or fruits & veggies can be easily prepared ahead of time, and will keep for a few hours while sitting out on the table.
Drinks – Keep the age of your guests and the atmosphere in mind. Hosting in your home with white carpet – make sure the kids are served clear liquids with lids and straws. Remember, fruit punch can make a mess! It is also helpful to mark any coolers “Kid Drinks” & “Adult Drinks” – this way little Jr. isn’t digging through the beer to find an apple juice box.
How Much to Serve at a Party
Planning Details for After the Party
Planning and hosting an event, no matter how big or small, can take time, creativity, and a lot of energy. Usually afterwards you are ready to be done and move onto the next thing – but wait! The last thing, and usually the most important thing, that you need and should do is send out those Thank You cards! Often times they can get pushed down on the list, or even fall off of the list – but that is a major party foul!
Think of how excited you are when you receive a sincere Thank You note. Not just a generic one, but one that someone put time and effort into. One that was customized just for you! I bet it made you feel extra special 🙂 And I bet that extra good feeling made you appreciate that sweet sender even more!
Thank You Cards
So now that you agree just how important sending that Thank You really is, I am going to let you in on one of my favorite tips – hire out this last part! Yup, you read that right! Did you know that there is now a service that will take care of this last, most important part for you?!
Whether you need to send 1 or 500 thank yous, WithThanks will now create these custom cards in the most beautiful handwriting, and mail them out for you! So when your last party guest leaves, you are actually done with your party – how cool is that?!
Thank You cards are definitely expected when someone gives you a gift. But how about after a fun evening using WithThanks to send your friends a Thank You card that tells them just how much you appreciate their friendship – what a fantastic way to cap a fun party! Not only will guests remember how awesome your event was, but they will feel humbled by the customized genuine touch. And that means Best Friends Forever!
photo credit: winilao.com
A Big Thank You to our Featured Business WithThanks for making this content possible!
WithThanks takes over the tedious job of writing Thank You notes! Whether it’s a wedding, Bar/Bat Mitzvah, baby shower, wedding shower, birthday, or other event, they will personalize, hand-write, and mail out those time-consuming Thank You notes. The company was born when Taryn realized how many people detest and avoid writing Thank You notes even though they are such an important piece of showing your appreciation.
Let them say, “Thank You” for you!
Co-Owner: Karissa Tunis
Karissa Tunis is the co-owner of both the parenting website Adore Them and the family event company Milestone Family Expos. Through these ventures she is able to share inspiring, heartfelt insight with large audiences within local communities and across the country! Her knack for all-things-organization allows her to balance content creation, brand partnerships, and event planning without losing sight of what she wants for her own family. Despite her busy schedule, Karissa also makes it a priority to spend quality time with her husband and three children. You will often find her volunteering at her children’s schools, cheering them on from the soccer sidelines, or enjoying the great sites of Charleston, SC with her family.